Asset-intensive companies rely heavily on effective spare parts management to reduce costs while keeping operations running smoothly. When equipment breaks down or requires routine maintenance, maintenance technicians must be able to determine which spare parts are needed to complete the required work.

If you are managing your spare parts data – especially across multiple sites or systems – then it is important that you have a standard for entering spare parts data into your EAM system.

Avoid Unnecessary Costs

Poor standardization within your EAM system can be costly. Unfortunately, this issue may be hard to correct. Coming up with a dictionary and standard for descriptions and classifications is key to making an effective standard that can be implemented across all your EAM systems. When you are unable to analyze materials data in your EAM system effectively it is impossible to create useful reports, review analytics effectively, and make informed procurement decisions.

Improve Your Materials Data and Maintenance Operations

Completing a materials cleanse and standardizing your spare parts data can be time-consuming and costly, however it is an invaluable process. Standardizing your spare parts data does more than just improve your data standards. Standardization prevents human errors and inconsistent patterns in your data. It controls the risk to your company’s operations caused by equipment downtime and avoids unnecessary procurement costs.

Once your standards are implemented, having an effective solution to guide employees through the process of creating standardized materials data is important. Letting even the smallest instance of improper procedure slip through the cracks could have a domino effect that results in low-quality materials data.

How to Standardize Your Spare Parts Data 

The process of standardizing your spare parts data relies on a foundation of reliably cleansed data, which can be achieved through a materials cleanse. Standardizing your spare parts data enables you to classify parts, create strong naming conventions, and validate existing parts. This has a positive impact when adhering to applicable international data standards. Not only can cleansing and standardizing your materials data improve the efficiency with which it is handled, but it also makes communicating and collaborating across teams and sites easy and efficient.

Consider Standardizing and Cleansing Your Spare Parts Data

Migrating from one EAM system to another is a chance to re-examine the quality of the spare parts data in your current EAM or CMMS system. Before your migration is the optimal time to verify the quality of your spare parts data and cleanse your materials data. This can be an extensive step in your migration project, but the rewards make the process worthwhile. In the long run, it saves your employees time and saves your organization money. Once data is loaded into your new EAM system, it becomes much more difficult to make changes to your spare parts data.

NRX AssetHub, powered by HubHead Corp., provides asset-intensive businesses with world-class software for visualizing, building, editing, organizing, governing, and sustaining high-quality asset and maintenance data for their EAM and CMMS systems. If you would like to learn more about how our solutions can help you implement or upgrade spare parts data standards to ensure you get the most out of your new EAM system, book a demo, and our team would be happy to help you!

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