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24 Aug 2017

Bad Spreadsheet Data? Perhaps a Little Magic Can Help!

August 24, 2017Blog

Spreadsheets are great at sums and numbers, but they are not databases. If you’re using Excel to manage your asset-intensive business, you may be struggling to view the data you need for maintenance and equipment analysis. Furthermore, you may be experiencing inefficiencies in collecting and reporting data, especially when multiple people are involved in the reporting process. As a result, your spreadsheet data may be hindering you from making timely decisions that can save you time and money in manufacturing and maintenance processes.

Frequently, standard spreadsheet formats are used as a way to load key data into operational EAM systems.  But this is where the wheels can come off.  Standard spreadsheet formats are great at indicating what needs to be collected, however they can’t help with data quality and integrity. They don’t effectively manage data that is duplicated, incomplete, inaccurate, or missing. They also fail when it comes to referential integrity, normal forms and verification.  Acceptable data ranges and standard EAM table values are difficult to check, and often the spreadsheets are prepared by third parties who don’t even know the formats that operational EAM systems will accept.

When implementing a CMMS system, users will have the ability to schedule, assign and close work orders easily so that maintenance can be planned and completed efficiently. When maintenance planning is well-organized in advance, processes can move from reactive maintenance to preventive maintenance. Workers will also be able to manage repairs and routine maintenance easily. Furthermore, all the information they need will be readily accessible and organized so that less time is spent searching for documents. You won’t achieve any of these benefits if you load poor quality master data into your CMMS from a generic spreadsheet template.

In order to run an effective asset-intensive organization, data availability and accessibility are crucial. Companies require a solution that allow multiple people to access and edit data in real time. Additionally, a good solution will let users to pull reports quickly which allows for improved standards compliance and smoother preparation for audits with traceable maintenance history. When data is easy to visualize, it becomes easier to manage spare parts inventory and build maintenance BOMs.

If Excel spreadsheets are hindering your company’s performance and you’re drowning in bad spreadsheet data, let NRX AssetHub perform a little magic to get you back on track. NRX AssetHub provides asset-intensive companies with a software platform that will aid them in building rock-solid asset and maintenance master data for their CMMS or EAM systems. Our customers use NRX AssetHub to support the creation, validation, and deployment of high-quality data for complex data build jobs, commonly associated with capital projects and new EAM/CMMS implementations and migrations. Our software provides a flexible staging area that allows our customers and their service providers to build data in a collaborative, iterative and highly-transparent manner.  It is then easily deployed into a CMMS or EAM system such as IBM Maximo, SAP PM, Oracle eAM, Infor EAM and others.

Book a demo today and see how our data quality experts can help!

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