Effective and efficient maintenance practices are vital for organizations to achieve their goals of minimizing downtime, reducing costs, and maximizing asset performance. However, how can you ensure that your maintenance strategies are truly effective and aligned with the principles of Asset Performance Management (APM)? How can you continuously improve your maintenance practices? The answer lies in the power of benchmarking.

Benchmarking is the process of comparing your maintenance practices with industry best practices or internal benchmarks based on historical data. Through this process, you can pinpoint areas that need improvement and develop more effective maintenance strategies. Benchmarking plays a pivotal role in verifying the effectiveness and efficiency of your maintenance practices while aligning them with the principles of APM.



In the realm of Enterprise Asset Management (EAM) and Computerized Maintenance Management Systems (CMMS), benchmarking emerges as a formidable tool that propels organizations towards excellence. Here, we outline the key steps to achieve EAM/CMMS excellence through benchmarking.

Step 1: Identify Key Performance Indicators (KPIs)

To embark on benchmarking, start by identifying the Key Performance Indicators (KPIs) that you wish to measure. These KPIs should align with your organization’s goals and objectives. Common KPIs in EAM/CMMS include asset uptime, maintenance costs, work order completion rates, and planned maintenance percentage.

Step 2: Gather Data

Next, gather data relating to the identified KPIs from internal sources such as your CMMS or EAM system, as well as external sources like industry associations or regulatory bodies. This data collection process provides you with a baseline against which you can compare your maintenance practices.

Step 3: Compare Your Performance to Industry Best Practices

Compare your performance against industry best practices. Industry benchmarks consist of established best practices by industry associations or regulatory bodies. By juxtaposing your maintenance practices with industry benchmarks, you can identify areas that require improvement and adopt successful practices employed by other organizations.

Step 4: Compare Your Performance to Your Own Historical Data

Compare your current maintenance practices with your own past performance using internal benchmarks. These benchmarks rely on historical data from your organization. By comparing your present practices with your past performance, you can identify areas in need of improvement and develop more effective maintenance strategies.

Step 5: Compare Your Performance to Similar Organizations

Compare your performance to that of organizations similar to your own using comparative benchmarks. These benchmarks rely on data from other organizations within your industry or possessing similar asset types. By assessing your maintenance practices against those of similar organizations, you can pinpoint areas for improvement and adopt best practices.

Step 6: Identify Improvement Opportunities

Based on the benchmarking results, identify opportunities for improvement. Once you have identified areas that require enhancement, develop an action plan to implement changes and continuously refine your maintenance practices. This may involve updating maintenance procedures, investing in new technologies, or providing training to your employees.

In conclusion, benchmarking stands as a powerful tool that empowers organizations to achieve EAM/CMMS excellence. Through the identification of KPIs, data gathering, comparison of performance against industry best practices, internal benchmarks, and similar organizations, as well as the identification of improvement opportunities, organizations can consistently enhance their maintenance practices. By doing so, they can fulfill their objectives of minimizing downtime, reducing costs, and maximizing asset performance.

Need assistance in benchmarking your current maintenance strategy?

HubHead’s benchmarking service can provide valuable support. Our experienced consultants have helped numerous companies achieve EAM/CMMS excellence through comprehensive benchmarking analysis that leverages various benchmark types mentioned above.

Contact us today by following the links below to download our brochure or book a meeting with one of our consultants.

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