Efficiently planning and scheduling work orders is a critical aspect of any organization’s maintenance and operations management. It involves coordinating resources, manpower, and materials to ensure that tasks are executed smoothly, and downtime is minimized. However, this process can often be a challenging and time-consuming endeavor. Enter the Bill of Materials (BoM), a powerful tool that can make the task of planning and scheduling work orders significantly easier and more efficient. In this blog post, we’ll explore how BoMs simplify the complex process of work order planning and scheduling.
Understanding Work Order Planning and Scheduling:

Work order planning and scheduling involve the systematic organization of tasks to maintain, repair, or inspect equipment and assets. It requires coordinating various elements such as:

  • Assigning skilled personnel to the job
  • Ensuring the availability of necessary materials and components
  • Planning the timing and duration of maintenance activities
  • Minimizing downtime and disruptions to regular operations


The Challenges of Work Order Planning and Scheduling:

Without a structured approach, work order planning and scheduling can quickly become a hassle. Some common challenges include:

1. Lack of Visibility: Inefficient planning can lead to a lack of visibility into the availability of resources, materials, and equipment, causing delays and downtime.

2. Miscommunication: Poor communication between maintenance teams, procurement, and other stakeholders can result in delays, incorrect parts ordering, and costly mistakes.

3. Inaccurate Inventory Management: Keeping track of inventory levels and ensuring that the right materials are available can be challenging, leading to delays and cost overruns.

4. Unplanned Downtime: Inadequate planning can result in unexpected equipment breakdowns and unplanned downtime, which can be costly and disruptive.


How BoMs Simplify Work Order Planning and Scheduling:

1. Detailed Component Lists: BoMs provide a comprehensive list of all components and materials required for maintenance or repair tasks. This detailed breakdown ensures that nothing is overlooked during the planning phase.

2. Accurate Inventory Management: By referencing BoMs, maintenance planners can accurately determine the necessary materials and check their availability in inventory. This prevents last-minute rushes to procure parts and minimizes downtime.

3. Resource Allocation: BoMs help in assigning the right personnel with the required skills to each task, ensuring that the job is done efficiently and effectively.

4. Prioritization: BoMs can assist in prioritizing work orders based on the criticality of equipment and assets, helping organizations focus on the most important tasks first.

5. Cost Control: By having a clear understanding of the materials and labor required, organizations can better control costs and avoid budget overruns.


Work order planning and scheduling can be a challenging endeavor, but it doesn’t have to be. Bill of Materials (BoMs) can simplify and streamline this process by providing detailed component lists, accurate inventory management, resource allocation, and cost control. By implementing BoMs effectively, organizations can reduce downtime, improve efficiency, and ensure that maintenance and repair tasks are executed seamlessly, ultimately leading to cost savings and improved operations.

How can NRX Help?

NRX AssetHub provides maintenance and reliability professionals at asset-intensive businesses with world-class software allowing users to easily import spreadsheets and other materials to help visualize your data and BOMs. We help our customers get their EAM/CMMS data right. To learn more about how we can help with BOM building projects check out our Building BOMs brochure or contact us at 1-877-603-4679.


Empowering Efficiency: Unleashing the Potential of BoMs in Asset Management

Signs you should start building a BOM
Mastering Inventory Management: How BoMs Improve Efficiency and Profitability

Share this article