MS Excel is a great tool for crunching numbers. But you shouldn’t be using it for asset management.

Most of the time, standard spreadsheet formats are used as a way to load key data into operational EAM systems. Although standard spreadsheet formats are great at indicating what needs to be collected, they aren’t much help with data quality and integrity. They don’t effectively manage data that is duplicated, incomplete, inaccurate, or missing. They also fail when it comes to referential integrity, normal forms and verification.  Acceptable data ranges and standard EAM table values are difficult to check, and often the spreadsheets are prepared by third parties who don’t even know the formats that operational EAM systems will accept.

By using a CMMS system, users can schedule, assign and close work orders easily so that maintenance can be planned and completed efficiently. When maintenance planning is well-organized in advance, processes can move from reactive maintenance to preventive maintenance. Workers can also manage repairs and routine maintenance easily. Furthermore, all the information they need will be readily accessible and organized so that less time is spent searching for documents. You won’t accomplish any of these benefits if you load poor quality master data into your CMMS from a generic spreadsheet template.

Data availability and accessibility are crucial to running a successful asset-intensive organization. Companies require an asset management solution that allows multiple people to access and edit data in real time. A good solution will also allow users to pull reports quickly for improved standards compliance and smoother preparation for audits with traceable history. When visualizing data is easy, it becomes easier to manage spare parts inventory and build maintenance BOMs.

If Excel spreadsheets are hindering your company’s performance and you’re drowning in bad spreadsheet data, NRX AssetHub can help you get back on track. NRX AssetHub provides asset-intensive companies with a software platform that will aid them in building rock-solid asset and maintenance master data for their CMMS or EAM systems. Our customers use NRX AssetHub to support the creation, validation, and deployment of high-quality data for complex data build jobs, commonly associated with capital projects and new EAM/CMMS implementations and migrations. Our software provides a flexible staging area that allows our customers and their service providers to build data in a collaborative, iterative and highly-transparent manner.  It is then easily deployed into a CMMS or EAM system such as IBM Maximo, SAP PM, Oracle EAM, Infor EAM and others.

Book a demo today and see how our asset management experts can help you transition to a new CMMS System.

Share this article