EAM data migrations can go wrong in several ways through delays, security failures, exceeding budgets and more. When important data is lost it can have a huge impact on your company’s operations. The time and resources used to try and recover master data that was lost during the migration process can cause trouble.

One of the ways in which EAM migration’s fail is because of important data being lost in the migration process. Master data is a business’ core data that is absolutely essential for a company’s operations. Master data by nature is more complex as it contains multiple relationships making it easier to be lost during the migration process. Here are several ways in which you can prevent master data loss when migrating to a new EAM system.

Cleanse Data

The best way to avoid data loss during the migration process is to ensure that you’re not transferring bad data onto your new system. Not only should data be accurate, but it needs to be up-to-date. This is especially important with master data due to its complex nature. Ultimately, a company’s EAM system is only as good as the data that’s in it. Identifying gaps and inaccuracies in data as well as editing and validating it beforehand can ensure your data is ready beforehand. When doing so, it’s important to get rid of data you don’t need as larger amounts of data increases the risk for data loss during a migration.  We regularly find customers where the maintenance and reliability team have key master data in spreadsheets, file folders and home made access databases.  The project team running the ERP or EAM migration is often unaware of this data and it gets lost in the process.

Spend Time Planning

Typically, companies don’t spend nearly enough time planning the data migration process.  They also, don’t leave enough time for data cleansing and the actual migration.  Through effective planning, companies can figure out what data they should keep, how they plan to go about fixing their master data, how many times they should run tests (etc). Having a back-up plan in case some data gets lost and doesn’t make it onto the new system is key as well.

Migrate In Increments

Since migrating large amounts of data increases the chances of data loss, it’s best to do so within increments. This method can take some time and be very tedious but it’s ultimately worth the effort for reducing the risk of data loss.


To avoid data loss, be sure to test as early as possible in the migration process and as often as possible. Testing should be something that you should continuously do as opposed to saving it for the last moment.

Familiarize Yourself With The New EAM System

Your new EAM system is going to have its own set of rules, standards, procedures and ways to store data. The way in which it operates will likely be different from your current EAM system. Familiarizing yourself and your team with the ins and outs of the new system can help to better prepare your company for the migration process.  It will also identify gaps in your current master data that will need to be filled in order to make your new EAM system function as intended.


Many people will tell you that the best way to prevent data loss is by using a tool or service provided by experts. That’s where we come in. NRXAssetHub’s team of experts can help edit, enrich and validate your data beforehand to make sure it’s cleansed before migration. We can also help with planning and testing to ensure that the migration is perfectly executed. Contact us to book a short demo or download our brochure below to learn more.

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