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10 Nov 2016

Equipment Tag Management Made Easy

November 10, 2016Blog

Asset-intensive companies require thousands or even millions of asset tags to identify and manage their equipment. All these tags need to be unique, and ideally, should provide useful information about the equipment.

Many companies struggle with no formal process for allocating the tags, inconsistent tags, or difficulty getting personnel to comply. Those who try to implement a formal tagging system may still find it error-prone. Some companies use a tagging database or spreadsheet to track the next available tag sequence numbers, and allocate blocks of numbers upon request. However, if some of the reserved numbers are not used, they are never available again. It is also difficult to automate an approval process using these techniques.

Smart companies use a naming convention for their tags, which makes it easier to identify the type of equipment, where it is located, and other relevant data about the equipment. But creating those tags and keeping them unique is a major challenge.

We can help.

NRX AssetHub provides maintenance and reliability professionals at asset-intensive businesses with world-class software solutions for analyzing, visualizing, building, editing, organizing, approving, and sustaining high-quality asset and maintenance data for their EAM and CMMS systems. One of the things our customers use NRX AssetHub for is to automate the allocation of equipment and asset tags to easily conform to corporate naming conventions.

Let’s take a closer look at how our customers have used and benefitted from using NRX AssetHub to easily manage equipment tags.

 

Need a Complex Tag? Simple.

NRX AssetHub can be easily configured to implement any tagging requirements, no matter how complex. By capturing our customers’ site-specific naming requirements in a simple-to-use form with drop-down lists of codes, NRX AssetHub makes assigning equipment tags simple, and prevents tagging errors. Say, for example, that your convention requires an equipment tag to look like this:

capture

Users select each code from a list of configured values, and submit their tag allocation request. NRX AssetHub assigns the next available 4-digit sequential number, ensuring that it is not already in use.

Have a Database to Track the Next Available Number? No Problem

Our customers load existing tags from the EAM system, and the available tag numbers from the tagging database. NRX AssetHub uses that information to allocate the next available numbers, ensuring they are unique, and not already in use.

Need all Tag Allocations Approved? Easy.

NRX AssetHub uses a workflow process for tag allocation. Have as many levels of approvers as you require. Approvers can also request additional information, or reject requests.

Avoid Costly Retagging or Delays

NRX AssetHub provides a single, web-based solution accessible from any browser, making it easy to request tags. NRX AssetHub provides forms that prevent invalid selections or mistyped entries, and assigns tags upon request. No waiting for a person to assign them. The system ensures the tags are valid and unique, avoiding duplicate tags.

Easily Conform to Corporate Tagging Standards

NRX AssetHub lets customers define their own tagging requirements, per site, or per enterprise, and then delivers the values in an easy to fill form. These forms can include intelligence. For example, if fire-safety equipment is selected, the user must select a value for Fire Zone. The next available sequence numbers are reserved by NRX AssetHub, and added automatically to the form. The requestor can quickly attach documents or drawings to the request for reference. NRX AssetHub supports multiple standards in different parts of the company.

Automatically Ensure Tags are Complete, Unique, and Approved

NRX AssetHub ensures that tag allocation requests contain all of the required information, and are error free, and submits the request to the appropriate approver. The system can ensure any unused tags are released at the appropriate time.

Speed Up the Allocation of Tags

NRX AssetHub loads tag data from any existing database or spreadsheet, and from EAM systems. It automatically determines the next available block of sequence numbers, and allocates them as requests are submitted.

 

Key Benefits Realized:

  • Avoid human errors and delays that can result in costly retagging or mistagged assets
  • Easily conform to corporate standards for tagging assets in a meaningful manner
  • Automatically ensure tags are complete, unique, and approved
  • Speed up the allocation of tags

 

If you would like to find out more about how NRX AssetHub can help you easily manage equipment tags, give us a call.

If you would like to find out about this solution or the many other ways NRX AssetHub can help your business, check out the link: http://www.nrx.com/solutions/

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